Note: Pennsylvania Partners in the Arts (PPA Program) is the PCA’s regional re-granting program.
Arts Organizations and Arts Programs (AOAP Track) is the PCA’s ongoing support category for organizations over a $200,000 fiscal size.Note: See the Level descriptions
for complete eligibility criteria.
The Advanced Level focuses on arts organizations viewed as institutions within their communities that have consistent arts and cultural programming.
This level recognizes an organizations' preparedness for institutional status. Such organizations must document a track record of quality presentations and
commitment to and from their community. Allowable projects include fund raising, long-range planning, program development, facility development, board development
and expansion. Special programmatic initiatives in the planning stages of the proposed application should also address the long-term stability of the institution.
Organizations that fit the following criteria are eligible to apply at this level:
Implementation Awards up to $20,000 may be awarded. Recipients must present a budget that shows $40,000 ($20,000 PCA and $20,000 match) of activity for a combination of staffing and/or program activity.
The Pennsylvania Council on the Arts offers eGRANT, an electronic application process, for online completion of PDC applications, grant award agreements,
and final reports. eGRANT is a web-based system that allows applicants to complete forms and save data online.
To Apply, click here The steps include instructions for confirming eGRANT registration,
creating a new account (if necessary), filling out your application, submiting the eGRANT and printing from eGRANT. PCA recommends that applicants review the
eGRANT application questions after logging on and then, read the
printable guidelines.
Advisory Panel Process– Advisory panels convene every year to review applications andto make recommendations to the Council for support. The advisory panel will apply
the following weighted criteria to an applicant’s past and current performance to determine arecommended award amount:
Quality of Artistic Product/Process/Service ...............up to 35 points
Access to the Arts ....................................................up to 35 points
Management ............................................................up to 30 points
STRATEGIES FOR SUCCESS
BASIC
SUBMIT DOCUMENTATION OF YOUR ARTS/CULTURAL PROGRAMS
Work samples are an important and required component in the panel review process.Submit three (3) copies of the Work Sample Description page (in the eGRANT application page 7)
If you submit images: submit 20 jpegs as a Power Point Presentation. List and describe theimages on the work sample description sheet. You may submit on a CD or in an email which
contains your applicant name and pdcBASIC in file name.
If you submit a DVD: send in three (3) copies
of a 10 minute documentation of an example of your performance(s) festivals, or workshops in mp4 or . mov files. List and describe the DVD on the Work Sample Description page,
including creators, performers, venue(s) and dates. Test the discs before sending.
If you submit an audio CD: send in a ten (10) minute example of your musical performance(s) as an mp3 file. List and describe the CD on the Work Sample Description page,
including creators, performers, venue(s) and dates. Test the discs before sending.
Marketing Materials
Include a brief summary of marketing, promotional materials, brochures, flyers, etc. that you are including with your application.Note: DO NOT send originals or your only copy.
Every attempt will be made to return your work samples. If you would like your work samples returned, you must enclose a self-addressed envelope with adequate postage.
However, the PCA cannot accept responsibility for lost or damaged work samples or other materials. Additional Enclosures Required
- Three copies of Basic Level application.
- Two copies of the resum of the designated Strategies representative not to exceedtwo pages.
- Two copies of promotional materials, brochures, flyers, etc. Performance groups must submit work samples of the ensemble in concert.
Include representation of all cultural programs.
- A Strategies Progress Report Form completed by PCA-assigned consultants of current participants submitted to the PCA by April 1.
- Two copies of board of directors or community advisory committee includingprofessional affiliations and ethnicity.
- Two copies of past completed fiscal cash flow statement inclusive of in-kindcontributions.
- First time applicants to all levels of Strategies for Success must submit three letters ofsupport from the above referenced designated communities they serve.
INTERMEDIATE AND ADVANCED LEVELS
WORK SAMPLES INFORMATION
All work samples should be submitted in eGrant.Accepted file types:
- Images: JPEG (.jpg)
- Audio: MP3 (.mp3)
- Video Sample (.mp4, .mov)
- Text documents
Be sure to include one copy of the Checklist as the first page in your package.
20 JPG images submitted in eGrant:
List the images numbered 1-20 on the page, list the medium, size of the object in inches(HxWxD), date of creation, and title of work. The order of the images must correspond with
this list, and, if an image illustrates a detail of a previously listed work, it should be so noted. If you have an exhibition space, the first few images should depict an overview
of the exhibition space with an installed exhibition. The remainder of the images should depict highlights from the past three years’ exhibitions.
For Theatre Programs list the images numbered 1-20 on the page. List the title of the play/work, date and location of performance, Director.
(Optional: Actors names, set, lighting,sound and or costume designers).
For Film and Electronic Medai, call Charon Battles, cbattles@pa.gov for instructions.
MP3 audio submitted in eGrant:List the title of the work(s), composer or creator, date of performance and/or creation, location of performance, number of performers or members
in the ensemble, and any relevant technical information.
Video Sample and or DVDs (three exact copies mailed to the PCA)Provide a description of video sample and or DVD content. Include all relevant information such as creator(s), date(s),
location(s), etc. Also include time marks of different segments or portions of the video. Note which segments you prefer the panel to view first.
The Video Sample is limited to a maximum of 5 minutes, and should have a representative portion of the complete DVD with the strongest work.
Panelists will be able to view the sample prior to the meeting. At the panel meeting, panelists will review DVDs for a maximum of 10 minutes,
so the strongest work should be noted on the Description of Work Sample with time marks. Test all DVDs after recording to assure that they play properly.
Marketing Materials Submit as much of the material as possible in eGrant. This will enable the panel to view prior to the panel meeting.If you would like your work samples returned,
you must enclose a self-addressed envelopewith adequate postage. NOTE: DO NOT send originals or your only copy. Every attemptwill be made to return work samples. However, the PCA cannot
accept responsibility forlost or damaged work samples or other materials.
Additional Required Information
All applicants must submit:
- eGrant three copies of the Intermediate/Advanced Level Applicat
- ion
- eGrant two copies of the roster of the organization’s arts and cultural staff and one-pagebiography resums of the artistic and administrative staff. (No more than 5pages total).
- Two copies of promotional materials, brochures, flyers, and DVD’s etc.
- Two copies of the two-page narrative describing the organization’s goals,community resources, proposed timetables, and anticipated benefits from participation in the Division.
- Name of the designated Strategies representative.
- A Strategies Progress Report completed by consultants of current participantsby April 1.
- Two year applicants (only)-two copies of the stabilization plan, not to exceed threepages each.
- Two copies of past fiscal year financial statement.